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Article VIII |
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8.0 |
GOVERNING COUNCIL |
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8.1 |
The management of SPMA shall be vested in a Governing Council comprising of the following who shall all be elected at alternate Annual General Meetings: |
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1 President
1 Vice President
1 Hon. Secretary
1 Assistant Hon. Secretary
1 Hon. Treasurer
1 Assistant Hon. Treasurer
8 Councilors |
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8.2 |
Names for the above positions shall be proposed and seconded at the Annual General Meeting and election shall follow on a simple majority vote of the voting membership present. All officers shall hold their position for a period of 2 years but may be re-elected to the same or related post for a consecutive term, except the Hon. Treasurer and the Asst. Hon. Treasurer, who shall not hold the same or related post for a third consecutive term. |
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8.3 |
Notwithstanding the above, the Governing Council shall form Sub-Committees for any approved specific purpose by co-opting members of SPMA. |
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Article IX |
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9.0 |
GOVERNING COUNCIL MEETINGS |
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9.1 |
Ordinary Governing Council Meetings shall be held at least once in every two (2) months. |
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9.2 |
Notice of such Ordinary Governing Council Meetings together with the Minutes of the last meeting, the Agenda and other relevant documents shall be circulated at least seven (7) days before the date fixed for the meeting. |
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9.3 |
The President may call meetings of the governing Council at any time by giving three (3) days' notice. |
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9.4 |
The quorum for all Governing Council Meetings shall be half the number of persons serving on the Governing Council. |
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9.5 |
Any member of the Governing Council, who is absent from three (3) consecutive meetings without satisfactory reasons shall, upon written notification by the President, cease to be a member of the Governing Council. |
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Article X |
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10.0 |
DUTIES FOR OFFICE BEARERS |
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10.1 |
The President shall act as Chairman at all General and Governing Council Meetings and shall have the casting vote. He shall represent SPMA in its dealings with persons outside SPMA. |
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10.2 |
The Vice President shall assist the President and deputise for him or her in the latter's absence and to succeed him or her in the event of the latter's position becoming vacant. |
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10.3 |
The Hon. Secretary shall be responsible for all correspondence, keeping all records, except financial, of SPMA and also for their accuracy. He or she shall keep the minutes of all General and Governing Council Meetings. He or she shall maintain an up-to-date Roll at all times and shall notify the Registrar of Societies within 2 weeks of any changes in the Governing Council. |
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10.4 |
The Asst. Hon. Secretary shall assist the Hon. Secretary and discharge all the duties in the latter's absence and to succeed him or her in the event of the latter's position becoming vacant. |
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10.5 |
The Hon. Treasurer shall keep all funds, and collect and disburse all monies on behalf of SPMA and shall keep an account of all monetary transactions and shall be responsible for its accuracy. He or she shall not keep more than $200.00 in the form of cash. Money in excess of $200.00 shall be deposited in a bank to be approved by the Governing Council. The Hon. Treasurer shall be responsible for the preparation of documents, financial statements and returns and shall assist the auditors in such matters. |
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10.6 |
The Asst. Hon. Treasurer shall assist the Hon. Treasurer and discharge all the duties in the latter's absence and to succeed him or her in the event of the latter's position becoming vacant. |
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10.7 |
The Councillors shall assist in the general administration of SPMA and perform duties assigned by the Governing Council from time to time. |
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